Make a Booking
- Please read the booking instructions and rules below.
- You can set up a customer account for the booking system. A customer account is optional and you can still book without one.
Click here to book online (opens in a new tab).
Members Per Night
|Senior (18 and over)||$45|
|Junior (11 to 17)||$38|
|Child (up to 10)||$32|
|Senior (18 and over)||$65|
|Junior (11 to 17)||$53|
|Child (up to 10)||$42|
|Group (Minimum 10 people to qualify)||$57|
|School groups (minimum 10, Senior or Junior)||$45|
These rates include Breakfast and Dinner.
Duties are assigned by the Trip Leader or Lodge Manager.
You must be aged 18 or older to make a booking.
All bookings must be made through the ASC on-line booking site.
When you make your booking, please name all the people you are booking for, and the ages of anyone under 18. This helps us with the duties roster, and is for safety purposes (in case of evacuation). When you submit your booking you will receive an automated email, to confirm the booking has reached the booking officer – the booking is in a “Pending” state. You need to pay for your booking at this point.
Once the Booking Officer checks the booking and that the payment has been received, they will allocate you to a room and send you a confirmation email with the invoice/receipt attached - the booking is “Paid”. (Please check this as mistakes do happen).
If your booking requires changes, then please email the booking officer who will make the changes and re-send the confirmation email and an updated invoice/receipt.
Each Thursday a trip list will be sent to everyone who has booked and paid for the coming week. If you are booking after Thursday PM, see same day booking instructions below. At Tukino, a trip list is not sent as the lodge officer will allocate bunks when you arrive.
The booking process works best if you book early.
Note: an ASC member does the booking service on a voluntary basis. The booking officer will endeavour to process bookings within 24 hours, however, there may be some delay if the booking officer is busy.
Same Day Booking Instructions
We understand the mountain calls to you and you need to go.
Same day bookings, or bookings made for the weekend after the trip list has been sent out (Thursday 8:00PM) require a different process:
- First check with the custodian of the lodge you are wanting to stay at if there is room to stay. Email the custodian or phone the lodge. See contacts for details
- Bookings must then be made and paid for in the normal way through the ASC online booking site.
- After your stay you will receive the system confirmation of your booking/payment.
All bookings in the ski season (school holidays included) are open for the full season and operate on a first come first served basis.
Bookings can be made for the winter season from 1st of May each year.
Club members may only have 3 bookings at one time, unless you are a parent with children in ski school. In this situation you can make all your ski school bookings at the beginning of the season then these bookings can be confirmed and rooms allocated.
You may have any number of bookings at Tukino.
Bookings must be paid for before the booking can be confirmed. If payments are made on Friday or the weekend, confirmation may not happen till Monday. Persons who travel to the mountain before receiving a booking Paid confirmation risk finding they do not have a bunk when they arrive on the mountain.
Weekend Booking Rules
Tukino is exempt from Weekend Booking Rules.
At Ohakune and Iwikau, booking for the weekend requires booking both Friday and Saturday nights. If a Friday night is part of a longer booking, the Saturday must be booked as well.
If a Friday or Saturday night is free by the Wednesday night preceding the weekend, the Friday or Saturday may be booked as a single night.
Child/Junior Member Bookings
All Child/Junior members must be under the care and control of a parent or Senior member for the whole of their stay. Junior members that are on a family subscription aged 18 - 22 may stay unaccompanied during the ski season only. At Tukino, a Junior member may stay under the supervision of the Skifield Manager if that Junior member is rostered on Volunteer Ski Patrol duties.
Junior members (can be part of a family subscription) are defined as being between the ages of 11 and 22 years inclusive. Juniors can switch to a senior membership from the age of 18. Senior membership is discounted for students aged between 18 -26. See join page for membership definitions.
For safety reasons, no children under the age of 5 are permitted at Iwikau Lodge.
Permission is not required for under 5 year olds being booked into the Ohakune and Tukino lodges, however parents need be considerate of other people booking into the lodge, and be aware of safety considerations at Tukino.
Non-Member Guest Rules and Instructions
At Iwikau and Ohakune, all guests must be booked in with a Senior member, and that member is responsible for their guest at the lodge. Tukino accepts non-member bookings, and is exempt from the following rules.
Due to demand in August or School Holidays there is an eight day booking withholding period for non-member guests. If you are booking a non-member at these times, please book them on a separate booking to the member booking. Mention in the notes which member they are booked in with. This means the member’s booking can be confirmed immediately and the non-member's eight days beforehand.
Senior members may book in non-member guests any other time, but can only bring the same non-member guest once a season. (This is to promote bringing new non-member guests to experience Aorangi and encourage them to join).
Senior members aged 18–20 years may only book-in and stay with a maximum of three non-member guests.
A minimum of 10 people is required to qualify for the group booking rate.
School groups can book in for week nights only. Let the booking officer know as soon as you can if you want to book a school group. An early booking is made to secure the space, which can be updated with the detail later. A minimum of 10 people is required to qualify as a school group – the school group booking rate is applied for all people in the group.
Other groups book using the usual booking process. Wait for the booking officer to apply the Group rate and re-send the invoice before paying.
Payments must be made by direct credit to Aorangi Ski Club ANZ Account number: 01 0505 0085855 00. Please include your surname and the booking reference number.
Payments must be made at the time of booking. (Remember: These payments are transferred to our account overnight and only on business days so payments can take some time to get to our account).
Bookings will only be confirmed after your booking is checked and payment is confirmed. Available bunks otherwise remain open. Same day bookings can be confirmed by the custodian of the relevant lodge.
Cancellations of bookings must be made no later than three days before the booking is due to start i.e. Tuesday PM for the weekend. (This is because after that time fresh food is purchased for the lodge based on the numbers booked). If you need to cancel a booking that is already in progress that is for 1 week or more, please give three days notice.
School holiday cancellations are required to be made 1 week prior to the date the booking commences.
Refund of Fees
If the required notice is given, accommodation fees, less the booking fee of $3 per night and a cancellation fee of $2 per night, will be refunded to you. This includes long bookings that may be in progress, if the required notice is given.
Late cancellations are not eligible for a refund.
In the case of family illness, or road closure at Iwikau and Tukino causing the late cancellation of a booking, a refund will be considered. Please email us with the reason for cancellation (please include your booking reference number, and your bank account details for the refund). The refund committee will consider a refund in these cases, and may need to take into account the booking fee, any food costs when making this decision.
Email to use: for Iwikau & Ohakune firstname.lastname@example.org and for Tukino email email@example.com.
Lodge OpeningIn the interests of safety and economy Iwikau and Tukino Lodges require a minimum of 2 members to be present for the Lodge to open, and the availability of a competent lodge officer.
Summer bookings for Ohakune only are self catered and are made through the booking system at the summer rates. The booking process is the same as for winter bookings but rooms are not allocated. Tukino and Iwikau are also available for summer bookings, please contact the booking officer for enquiries for these lodges. Whole of lodge bookings can be arranged with the booking officer. A minimum charge of $200 applies to whole of lodge bookings, plus the standard charge per bunk used over the $200 threshold.
Have the same booking rights as full members.
Rates are the same as non-member rates but with a maximum of two nights accommodation per season. Those wishing to stay more than 2 nights must upgrade to active membership.
Frequently Asked Questions
How come I could book online but was then told the lodge was full?
The booking system allows 5 extra bookings. This is to maintain a waiting list. -You will know that you are wait listed as the booking system will come up with "overbooking" on the top left hand side. There is no waitlist facility for Tukino bookings.
I’ve got half way through my booking and want to change it?
You may use the “+Add to Booking” button to add information, or the pencil Icon to the right of the lodge name to edit the booking before it is submitted. If you use the back key in your browser you will see under the New Booking heading a note that “you have a booking in progress”. There are two buttons next to this “view” and “clear”. “clear” will cancel your progress so far and the booking, “view” will take you back to your original booking form.
I made my payment on Saturday and now I have a reminder email?
Payments made on Saturday and Sunday are not transferred to our account until Monday night and not seen by the booking officer until Tuesday. The payment then needs to be reconciled to the booking. Sometimes that can take a few days. If you know you have made a payment in the last 4 days then ignore this email. If you keep getting reminder emails then email the booking officer. Payments can be missed.
If there aren’t enough available bunks for all of my party, can they sleep on a mattress in the lounge?
No. This is not allowed as it is does not comply with our lodge licence.
What about meals?
During winter, breakfast and dinner are supplied. These are cooked by people staying at the lodge who have that duty. A meal is not supplied to people arriving at Ohakune lodge on Friday night. If you have advised that you want dinner on your arrival day, you must be at the lodge by 7pm. Lunch can be DIY from leftovers or as the custodian may direct.
Will I need to do a duty?
Everyone staying at the lodge will be allocated a duty by either the custodian or the trip leader. The duty list will be displayed on a notice board near the kitchen. The types of duty vary and include: cooking, dishes, vacuuming, bathrooms.
What should I bring?
A sleeping bag, pillowslip and towel are essential personal requirements for all Lodges. You will need a backpack to transport your equipment over the walking track to Iwikau. This takes approximately 15 minutes on a snow track. A head torch is strongly recommended if walking in at night. You may wish to bring nibbles and any special dietary requirements. See our full list here.
Phone: 027 944 1743 (between 6:00PM and 10:00PM weekdays and 10:00AM and 6:00PM weekends please).
Email questions: firstname.lastname@example.org
Phone: 027 944 1743 (between 6:00PM and 10:00PM weekdays and 10:00AM and 6:00PM weekends please).
Email questions: email@example.com.
Aorangi Booking Officer
Phone: 07-377 0807 (between 8:00AM and 10:00PM please)
Email questions: firstname.lastname@example.org.